Position Summary

Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support to the Director, Clinical Operations.

This position will be based on site at either Dr. Helmcken Memorial Hospital (DHH) in Clearwater, B.C., or 100 Mile District Hospital (OMH) in 100 Mile House, B.C. The successful candidate must be able to work on site at both locations and travel between the two sites as required by operational needs.

Who are we looking for?

We are looking for an Administrative Assistant/Medical Administrative Assistant with strong knowledge and experience who has the ability to pivot from one task to another as priorities change. Strong technical skills when it comes to documents and SharePoint. Good team player as they will interact with multiple leaders, Doctors, and other front line staff. We are looking for someone who is comfortable building and maintaining strong relationships with team members and other departments.

The successful candidate will have strong critical thinking skills and needs to be able to anticipate and prioritize arising issues related to the department. The ideal candidate is detail-oriented, knowledgeable, and skilled someone who takes pride in their career and can make a significant impact in our fast-paced environment. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Balanced lifestyle

Salary Range:

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

This position will provide support as Medical Administrative Assistant (MAA) 20% and as Administrative Assistant 80%. The successful candidate will need to be on site at either location depending on operational requirements. e.g., as MAA they take minutes and organise LMACs so being on site is a must for those meetings.

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

By joining our IH team, you'll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs. Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join us!



“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Qualifications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Three to five years of experience in an administrative support position, including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

**“Please note that travel is a requirement for this position and transportation arrangements must meet the Employer’s requirements. You are required to hold a valid BC Driver’s License (Class 5) and may be required to drive a personal car on mileage and /or be assigned a fleet vehicle as a condition of employment.”

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

Comments

Interior Health is committed to diversity, equity, and inclusion and to creating an environment free from discrimination. Our goal is to cultivate a workforce rich in culture, experience, and knowledge to enable us to provide high quality, accessible and culturally safe health services to everyone in the Interior Health region. We are committed to addressing existing inequities and barriers to achieving a diverse workforce, one that is representative of the communities we serve. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups.