Position Summary

Interior Health is looking for an experienced Project Coordinator | Project Management Office to join our team on a full time permanent basis.

This position offers a flexible work location from within the Interior Health region, but will require in office attendance in Kelowna as and when required.

What we offer:
-Employee & Family Assistance Program
-Employer paid training/education opportunities
-Employer paid vacation
-Employer paid insurance premiums
-Extended health & dental coverage
-Municipal Pension Plan
-Work-life balance

Salary Range:
Salary range for the position is $69,218 to $99,501. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

About the job:
In accordance with the established vision and values of the organization, under the direction of the Director, Digital Health Project Management Office (PMO), the Project Coordinator, PMO is responsible for assisting Digital Health and other departments with the development, planning, execution, and closure of projects utilizing best practices in project management methodology. This position recommends the necessary structure and methodology required to ensure project success, works to define project requirements, suggests design solutions, assists in acquiring project resources and coordinates the efforts of the project team members, contractors, and vendors to deliver projects according to plan.

Typical duties and responsibilities:

• Produces clear, concise, and legible documentation including project charters, plans, requirements, proposals, workflow, functional design, status reports, presentations, knowledge articles and affected party communications.

• Coordinates project tasks as required: meets with managers to review current methodologies; identifies resource requirements; identifies project milestones and deliverables; performs feasibility studies and cost/benefits analyses; conducts project planning; maintains project documentation, evaluation criteria, and authorizations.

• Ensures that tasks are completed correctly and on schedule for completion of projects by monitoring task management systems.

• Supports the project management office with preparation of project and procedural documentation and maintains repositories and administration of the project management system.

• Meets with Interior Health clients to assess their needs, and define project requirements, acceptance criteria, project timelines, and key performance indicators.

• Leads the project team through assignment of task to team members, ensuring common understanding of the undertaking and performance management to ensure project milestones and deliverables are met.

• Responsible for managing, defining, budgeting, and scheduling for Digital Health projects.

• Supervises the project procurement process working with vendors to ensure contract requirements are met for project delivery and service level agreements are in place.

• Acts as an administrator for the project management tool by monitoring the quality assurance standards, creating appropriate project management templates and dashboards, and providing support to end users.

• Creates and assists with documentation, developing standards, policies, and procedures.

• Acts as a resource for project management administration and documentation to Directors, Managers and staff from Digital Health, Clinical Operations, and other departments within Interior Health

• Works with the project team to drive change adoption with employees and staff where the project creates changes in their daily work.

• In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.

• Performs other related duties as required.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

Qualifications

Education, Training, and Experience
• Graduation from a recognized degree in Business, Computer Science, or health related discipline.
• Three (3) to five (5) years of recent, related healthcare experience, including experience in project coordination and evaluation.
• Clinical operations experience is considered an asset.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities
• Demonstrated ability to guide individuals and groups while maintaining group cohesion, motivation, commitment, and effectiveness.
• Demonstrated ability to effectively introduce and manage change that is consistent with the vision, purpose, and operating principles of Interior Health.
• Demonstrated ability to plan, develop, implement, manage, and evaluate programs.
• Excellent negotiation skills to relate effectively with members of the interdisciplinary team.
• Ability to define own continuing education needs and maintain competency through reading literature, management workshops, seminars, and available educational offerings.
• Demonstrated ability to identify strategies and opportunities in a dynamic environment that lead to identified outcomes using evidence-based practice.
• Demonstrated ability to communicate clearly and concisely in written and verbal forms.
• Demonstrated program and project management skills and proficiency with a variety of pertinent computer software.
• Ability to present ideas and concepts of a technical nature to non-technical audience.
• Demonstrated ability to plan, implement, organize, and evaluate using critical thinking and problem solving skills.
• Demonstrated ability to collate/analyze data and proficiency in Excel spreadsheets and graphing.
• Ability to work both independently and as a strong team player with an aptitude for working in a collaborative environment.
• Strong customer service orientation and quality focused mindset.

Comments

Interior Health is committed to diversity, equity, and inclusion and to creating an environment free from discrimination. Our goal is to cultivate a workforce rich in culture, experience, and knowledge to enable us to provide high quality, accessible and culturally safe health services to everyone in the Interior Health region. We are committed to addressing existing inequities and barriers to achieving a diverse workforce, one that is representative of the communities we serve. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups.