Position Summary

Interior Health is hiring a term specific full-time Coordinator | Physician Initiatives who is passionate about making a difference in healthcare.

This position is until January 4, 2027 or the return of incumbent.

This position is flexible within the Interior Health region.

Please note that occasional travel may be required.

What we offer:  

• An attractive remuneration package 
• Excellent career prospects  
• Employer paid training/education 
• Employer paid vacation  
• Employer paid insurance premiums  
• Extended Health & Dental coverage  
• Work-life balance  
• May be eligible to contribute to Municipal Pension Plan
 
Salary range for the position is $63,484 to $91,259. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

How will you create an impact:

The Coordinator is responsible for working collaboratively to support projects and initiatives of the Medical Affairs department. The Coordinator serves as a vital linkage and communication source to keep the department informed and aligned to its priorities and takes primary responsibility for coordination of major conferences and events, and provides leadership, guidance, coordination, logistics, and support to the department’s projects and programs. The Coordinator works with physicians, project teams, health authority staff, and partners to develop and implement initiatives and to ensure project goals and objectives are achieved.

What will you work on:

• Plans, coordinates and facilitates the development of program communications, materials and program calendars, working with partners and facilitators to ensure program deliverables are on track.
• Works independently and acts as the program interface between the Medical Affairs department, health authority leadership at all levels, external consultants and other health authorities as appropriate.
• Organizes all aspects of logistical coordination, program materials and supplies, ensuring effective implementation of programs and identifying obstacles to increase program efficiency.
• Coordinates and influences program evaluation plans, by collecting and analyzing data, developing themes for improvement, providing recommendations and identifying risks supported by complex analysis and reporting to ensure departmental evaluation objectives are met
• Utilizes project documentation tools, organizational systems and processes, and presentation software to support planning, decision-making, evaluation, and creation of summary reports.
• Collaborates with internal clinical staff and external partners such as Doctors of BC, Ministry of Health, Divisions of Family Practice, or College of Physicians and Surgeons of British Columbia as required / appropriate to capture, clarify or share information.
• Develops information capturing criteria and conducts literature reviews from a range of sources related to evidence-based and best-practice methodologies appropriate to a range of projects and initiatives.
• Provides input and assists in work processes related to Quality Improvement. Collaborates with colleagues to streamline and optimize operational processes and procedures.
• Participates on assigned internal and external committees as appropriate.
• Works with senior staff, ensures follow through and coordination of briefing materials, presentations, reports and proposals as required for project planning committee meetings.
• Supports internal communications (newsletters, updates, emails, requests, correspondence), and assists with maintaining the department web page and/or SharePoint TeamSite(s).
• Coordinates and standardizes the implementation of technology (new & existing) within the department.
• Applies project management and change management methodologies to facilitate implementation of projects. Develops and implements project work plans; guides and coordinates project activities.
• Prepares project budgets, authorizes invoices, monitors expenses, and reports project variances.
• Liaises with partners and/or funders, such as hospital foundations, Doctors of BC, Joint Collaborative Committees, across the province to improve the organization’s projects, programs and services.

Event Coordination

• Manages events from conception to completion across programs and initiatives.
• Sources appropriate venues and negotiate contracts with hotels, venues and suppliers, arranging event space, accommodation, catering, AV, evening receptions, printing, signage, table set-ups and other on-site logistics.
• Coordinates logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and the creation of supporting materials.
• Manages event budgets and processes and records supplier invoices and physicians’ sessional payments and expenses.
• Coordinates the completion of accreditation requirements, creates evaluation questionnaires with direction from the planning committee, and prepares post-event reports to assess success and improve future events.
• In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.
• Performs other related duties as assigned.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces. Apply today!

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

Qualifications

Education, Training and Experience

• A diploma in business administration or a related field.
• Three (3) to five (5) years of experience leading and/or coordinating projects or programs in a healthcare setting. Previous experience working with physicians an asset.
• Or an equivalent combination of education, training and experience may.

Skills and Abilities

• Strong verbal and written communication as well as facilitation skills to work effectively in a team setting and with all levels of leadership and staff in the organization as well as external partners and the general public.
• Ability to optimize departmental effectiveness and contribute to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities.
• Experience with both small and large-scale conference and event planning and onsite management required.
• Demonstrated knowledge of current advanced word processing, graphics presentation, and spreadsheet computer applications to prepare reports and presentations, and ability to perform web-based searches and research.
• Ability to identify issues, and to develop and analyze solutions to resolve problems.
• Ability to work independently in a team environment, effectively organize own workload, and multitask to meet a variety of deadlines. Demonstrated ability to plan and set priorities.
• Ability to develop and maintain effective working relationships with all staff within the organization, committee chairs, and various external agencies and organizations.
• Attention to detail, accuracy, and thoroughness when maintaining, monitoring, calculating, and summarizing information, data, and records.
• Ability to accommodate some evening and early morning meetings.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

Comments

Interior Health is committed to diversity, equity, and inclusion and to creating an environment free from discrimination. Our goal is to cultivate a workforce rich in culture, experience, and knowledge to enable us to provide high quality, accessible and culturally safe health services to everyone in the Interior Health region. We are committed to addressing existing inequities and barriers to achieving a diverse workforce, one that is representative of the communities we serve. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups.