Assistant | External Workforce Coordination (WORKSITE LOCATION IS FLEXIBLE)

Position Summary

Interior Health is hiring a permanent full time Assistant, External Workforce Coordination to provide confidential administrative support functions to the Human Resources External Workforce team. The location of this position is flexible within the Interior Health region.

Who are we looking for?

We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have familiarity dealing with contracts and scheduling. The successful candidate will maintain standard work to support program initiatives and ensure smooth flow and program success.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Medical Service Plan
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range:

Salary range for the position is $48,476 to $63,624. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Assistant, External Workforce Coordination supports the sustainment of the External Workforce Coordination program. The assistant provides support to Interior Health employees, provincial employees, and agency staff for work deployments across the Interior Health region. This position will collaborate with key partners in Operations, Human Resources, Business Support, and other internal and provincial partners to support a successful and effective program.

Some Key Responsibilities:

1. Supports the planning, implementation and sustainment of the processes and procedures specific to the External Workforce Coordination program.

2. Assists in the coordination of activities to support the deployment of Interior Health employees, provincial employees, and agency staff, including correspondence, travel, accommodations, and scheduling.

3. Follows standard operating procedures, guidelines, and processes to support the effective and efficient delivery of the program.

4. Collaborates with the Lead, External Workforce Coordination, internal operational leaders, and GoHealthBC coordinators to assess the sites/programs with the greatest staffing needs and strategically prioritize the utilization of external personnel to fill vacancies in order to maintain service delivery.

5. Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format.

6. Documents and clearly communicates deployment decisions to required parties. Initiates follow-up processes with staff and others, as required.

7. Drafts correspondence/reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.

8. In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.

9. Performs other related duties as assigned.

How will you create an impact?

Joining our IH team presents an opportunity for you to not only advance your professional journey but also to make a tangible impact within our organization and the broader community we serve.

By joining our IH team, you'll have the platform to leverage your skills and expertise for meaningful impact both professionally and personally. Your contributions will not only shape the future of our organization but also enrich the community, leaving a lasting legacy that extends far beyond the confines of the workplace.

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success. You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs.

Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join us!

Qualifications

Education, Training, and Experience:

• Certificate or diploma in a related field.
• One to three years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing, with demonstrated client relations skills.
• Ability to deal with diverse individuals and groups effectively.
• Ability to organize workload and set priorities by managing challenging and competing demands within a limited timeframe.
• Ability to provide solution-focused approaches to problem solving.
• Ability to analyze data to produce effective reports and recommendations.
• Ability to work without supervision.
• Ability to work successfully within a team environment and foster a positive work culture.
• Demonstrated ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and the ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”

Comments

This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.

Interior Health now offers assistance from an Indigenous Employment Advisor. If you self-identify as Indigenous (First Nations, Métis or Inuit) and if you would like assistance with the application process and/or career exploration, send your question(s) via email to IndigenousEmployment@interiorhealth.ca to be redirected to the Employment Advisor. We invite applicants to self-identify as First Nations, Métis, or Inuit within cover letters and/or resumes.

Competition #:

02052406

Employee Type:

PERMANENT FULL TIME

Bargaining Unit:

NON-CONTRACT

Facility:

Flexible

Location:

Flexible

Department:

IH EXT WORKFORCE COORD

Reports To:

LEAD, EXTERNAL WORKFORCE COORDINATION

Close Date:

JUNE 18, 2024

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