We are looking for a Permanent Full Time Capital Project Advisor to join our Capital Equipment Administrative team at our CHSC Kelowna site!
The Capital Project Advisor is responsible for supporting the Manager, Capital Equipment and delegates to plan, coordinate, receive, secure and place equipment for Capital Planning and Projects. The Advisor provides appropriate timely information and support to assist the portfolio primarily in the equipment requirements for capital construction projects. Key activities include:
o coordinating and organizing logistics of project equipment at site liaising with IH staff, contractors and vendors.
o determining delivery priorities; working with spreadsheets (including data entry) for authorization and/or approval by the capital projects team and site management.
o Identify and escalate when damaged equipment is received at site
o coordinating inquiries with a variety of internal and external contacts and partners to both obtain and disclose information.
o answering routine inquiries and complaints by determining the nature of the issues and responding with physical actions, verbally or through written correspondence, initiating follow-up actions to support the completion of the project on schedule.
Typical Duties and Responsibilities Include:
• Supports the Manager, Capital Equipment and delegates with the logistic requirements for equipment of capital projects (including P3 projects) ensuring obligations are met and appropriate project support and administration controls are in place meeting critical milestones.
• Receives, unpacks and checks incoming equipment from suppliers; ensures that equipment is delivered as per specifications; and completes related paper work such as signing delivery slips. Sorts and places articles in appropriate areas
• Provides administrative and data support to the Manager regarding the project work.
• Establishes and maintains a network of relationships and influence in order to promote achievement of project objectives. Develops and maintains appropriate communication processes to ensure timely exchange of information with internal and external partners.
• Supports the relationships between the Manager, Project Manager, Clinical Leads, and internal/external partners regarding equipment logistics.
• Ensures proper material handling equipment and tools are available and receiving/storage area is identified for each project.
• Sets up and maintains manual and computerized filing systems for all correspondence and administration files.
• Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
• Provides input to new policies, processes, and for the development of strategies.
• Occasionally may attend and act as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.
• Ensures appropriate supplies and support materials are available and equipment is in working order.
• Performs other related duties as requested by the Director and Manager.
Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).
• Grade 12 and a diploma in a related field, such as project management or supply chain management.
• Strong knowledge of Word, Excel, PowerPoint, document management software, and project management software is required.
• Knowledge of healthcare facility design and construction and P3 contracts.
• A minimum of 5 years of experience in a complex environment.
Starting salary is approximately from $56,606 to $70,757 and will be based on education, training and experience
This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.
Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with internal career exploration, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisor. We invite applicants to self-identify as First nations, Métis, or Inuit within cover letters and/or resumes.