Assistant | Physician Offer Letters

Position Summary

Interior Health is hiring a permanent part time (0.50 FTE) Assistant, Physician Offer Letters to join the Medical Administration team.

About the role:

The Assistant, Physician Offer Letters works in a team environment to support all aspects of the physician hiring process including technical and confidential administrative support as well as providing advice and guidance to Medical Leadership and Physician Recruitment on issues related to, but not limited to, offer letter clauses, clinical supervisor agreements, and sponsorship agreements. The Assistant, Physician Offer Letters serves as a vital linkage between Physician Recruitment and Medical Affairs.

Some key duties:

• Prepares physician offer letters as requested by Physician Recruitment and Department Heads or Chiefs of Staff by reviewing and confirming all conditions and details are correct, drafting offer letters, and circulating to partners for input and feedback.

• Coordinates and organizes workflow; determines priorities; composes confidential documents for signature; maintains tracking spreadsheets; and creates confidential correspondence and documents. Monitors deadlines and time frames for approvals, gathers offer letters and submits documents for Recruitment Incentive Fund and relocation payments.

• Provides guideline and procedure information to partners regarding the physician offer letter process and the linkage with Physician Recruitment, Credentialing & Privileging, Physician Contracts, Position Control Numbers, and the Medical Staff Resource Plan.

• Provides guideline and procedure information to partners regarding the University of British Columbia (UBC) International Medical Graduate (IMG) program and Practice Ready Assessment BC (PRA-BC) program.

• In collaboration with Physician Recruitment and the Ministry of Health, drafts and submits Return of Service Addendums for physicians requiring a Return of Service Contract.

• Drafts clinical supervisor agreements and College of Physicians and Surgeons of BC (CPSBC) sponsorship and supervision forms. Gather signatures from the appropriate IH signatories and submit documents directly to the Ministry of Health or CPSBC as appropriate.

• Maintains manual and computerized filing systems for all correspondence and administration files.

• Performs other related duties as assigned.

Reasons to Apply at Interior Health... What we can do for you

We offer an exceptional employer-paid benefits package, competitive starting salary, and generous vacation entitlement after your first year of employment.

We offer a work environment conducive to growth and development of strong administrative skills. The opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.


Education, Training, and Experience
• Degree or Diploma in Human Resource Management or related field.
• Minimum 3 years of related work experience.
• Candidates who demonstrate an equivalent combination of education and experience may also be considered.

Skills and Abilities
• Excellent oral and written communication skills.
• Sound judgement and problem solving skills.
• Ability to organize and prioritize workload.
• Ability to be discrete, tactful, and flexible.
• High level skills in word processing and spreadsheet applications.
• Ability to take initiative, and work independently with limited supervision.
• Demonstrated customer-focused approach.
• Ability to develop effective relationships with IH staff at all levels, as well as with external agencies and physicians.
• Demonstrated collaborative team approach with communication skills appropriate to handling complex relationships.
• Physical ability to perform the duties of the position.

"Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit)."


Salary range for the position is approximately $22.61 to $27.17 p/h and starting salary will be based on education, training and experience.

This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.

Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with internal career exploration, send your question via email to to be redirected to the Employment Advisor. We invite applicants to self-identify as First nations, Métis, or Inuit within cover letters and/or resumes.

Competition #:


Employee Type:


Bargaining Unit:








Reports To:


Close Date:


Share this posting

Search for Related Jobs

* All postings with a closing date specified close at 11:59 pm PT