Position Summary

Interior Health has an exciting opportunity for a Coordinator, Central Functions based out of the Kelowna CHSC site.

Reporting to the Director, Clinical Operations Allied Health / Home Health in the Central Okanagan, the Coordinator, Central Functions develops, implements, and evaluates provincial, regional, and site wide initiatives to improve/maintain operations across the portfolio. The Coordinator liaises with managers to provide a standard approach to Workplace Health and Safety Initiatives, Violence Risk Assessments, Workplace Inspections, staffing and vacation planning, and Capital planning among other portfolio initiatives and priorities. The Coordinator is responsible for retrieval, analysis, and presentation of strategic utilization information at the department and portfolio level that is required to support operational and administrative decision making.

The Coordinator is also responsible for providing leadership and direction for the operations, management, utilization, risk management, and quality improvement within the assigned portfolio. The Coordinator is accountable for efficient, effective utilization of approved physical, financial, and human resources; for guiding and coordinating activities of the assigned areas in accordance with professional standards; and supporting the goals and strategic direction of Interior Health (IH).

TYPICAL DUTIES AND RESPONSIBILITIES:
1. Collaborates with the interdisciplinary team, facilitates change within the facility by supporting IH initiatives, monitoring on-going compliance, identifying needs, and providing timely feedback as directed.

2. Conducts literature reviews and gathers information related to relevant standards, initiatives, best practices, benchmarks, policies, and code requirements to ensure the information is available to project participants.

3. Prepares formal reports including project executive summary, project charters, assessment of need, summary of program and services, cost estimates, status reports, cost control reports, and other reports as appropriate related to site wide operational initiatives.

4. Coordinates for health and safety organizations such as Work Safe BC and OH&S. Responsible for responding to all WCB and OH&S work orders for the portfolio and acts as the coordinator for existing and new Workplace Health and Safety initiatives. Reviews Insight reports; collates and themes data and supports managers to review their portfolio data and develop strategies to reduce employee incidents, PSLS, PCQO complaints.

5. Participates in Occupational Health and Safety Committee(s) as a management representative or co-chair; attends local JOHS Committees on an ad hoc basis to understand the safety issues across the COK and theme as required.

6. Develops a project implementation and work plan for portfolio initiatives including identification of key partners, critical timeframes, and processes required to ensure effective identification of capital and program requirements.

7. Participates in the implementation of the local quality improvement and risk management initiatives for Allied Health / Home Health services in accordance with Interior Health standards and processes.

8. Supports the managers with projects related to annual Vacation Planning, Staffing Services project implementations (not day to day).

9. Coordinates and standardizes the implementation of technology (new and old) within the programs.

10. Develops new policies, processes, quality improvement activities, and the development of strategies.

11. Supports space requests for the portfolio as needed.

12. Collates and reports progress on key initiatives, including Health & Safety, the Attendance Promotion Program and Human Resources. Resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary. Drafts correspondence/ reports as requested. Prepares spreadsheets, graphs, flow charts, and statistics as required.

13. Leads the team in the delivery of quality services and enhances staff morale through team building and coaching, multidisciplinary problem solving, and facilitating professional development and involvement in interdisciplinary teams as assigned.

14. Supervises staff, including: maintaining appropriate staffing levels; participating in the recruitment process; carrying out performance evaluations and disciplinary actions as needed and other HR issues.

15. Collects and monitors fiscal and utilization data and analyzes data to ensure the effective use of resources in the service area. Monitors expenditures, and identifies and reports on variances.

16. Represents Clinical Operations at the service area and IH level by participating in committees/teams as required.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).

Qualifications

• A Bachelor’s degree in a Business, Social Sciences, or a health related discipline.
• Three (3) to five (5) years of experience, including a minimum two years of management or leadership experience.
• OR an equivalent combination of education, training, and experience.

Comments

This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.

Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with internal career exploration, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisor. We invite applicants to self-identify as First nations, Métis, or Inuit within cover letters and/or resumes.