Administrative Assistant | Capital Planning

Position Summary

Interior Health is looking for an experienced, highly efficient and self -directed permanent full time Administrative Assistant to join the passionate, energetic and engaged Capital Planning department. This position is based out of our new Community Health and Services Centre office in downtown Kelowna.

The Capital Planning & Projects team is responsible for undertaking project management and support roles through the various stages of a project: Construction Planning, Construction and Post Construction.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

Who are we looking for?

This is a ‘hands-on’ role, so, along with your organization, attention to detail, good attitude, excellent writing and editing skills and overall a strong communicator. We are looking for a candidate that can make a difference and takes pride in their career to work in our fast-paced environment. You will perform within an innovative culture that’s focused on transformational change in the health care system.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer an exceptional employer-paid benefits package, recognition of previous experience in determining starting salary, and generous vacation entitlement after your first year of employment.

We offer a work environment conducive to growth and development of strong administrative skills. The opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come and join our team….Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Qualifications

Education, Training and Experience:

• Graduation from a recognized administrative assistant program and successful completion of accredited computer courses.
• Three to five years of recent, related experience including experience, preferably in a healthcare setting, working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).”

Comments

Starting salary is approximately from 44K to 55K and will be based on education, training and experience.

This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.

Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with internal career exploration, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisor. We invite applicants to self-identify as First nations, Métis, or Inuit within cover letters and/or resumes.

Competition #:

01822238

Employee Type:

PERMANENT FULL TIME

Bargaining Unit:

NON-CONTRACT

Facility:

KELOWNA CHSC

Location:

Kelowna

Department:

IH CAPITAL PLANNING ADM

Reports To:

MANAGER

Close Date:

OPEN UNTIL FILLED

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