The Coordinator, Partnership Tables & Reporting provides confidential support to the Partnership Accord Leadership Table (PALT), Partnership Accord Technical Table (PATT), Métis Nation BC (MNBC)-IH Leadership Table (MILT) co-chairs, IH-Nation Letters of Understanding (LOU) via the Nation Advocates, and oversees the coordination of these Aboriginal leadership tables from within the Aboriginal Partnerships portfolio. The Coordinator is also responsible for supporting regular internal planning and reporting requirements for the Aboriginal Partnerships portfolio.
The Coordinator, Partnership Tables & Reporting facilitates completion of regular reporting (i.e. Strategic Priorities reports, Vice President Portfolio Bi-Monthly reports, Enterprise Risk Management reports, Tripartite Committee on First Nations Health semi-annual reports) and work planning activities in collaboration with Aboriginal Partnerships portfolio staff and key leaders throughout the organization.
What will you work on?
Your position will work on improving the organization and effectiveness of senior joint committees between Interior Health, First Nation and Metis Nation BC Partners.
How will you create an impact?
You will create an impact by leading the development and execution of joint partnership committee action plans and reporting progress to senior leaders.
How will we help you grow?
We are committed to helping you grow by facilitating relationship development with Aboriginal health leaders throughout the interior. In addition, providing opportunities to travel to First Nation communities for crucial partnership meetings.
Who are we looking for?
We are looking for a candidate who is self-started, who is organized, dependable and has the ability to execute high-level direction with a diverse group of partners. We are looking for a candidate with excellent communication skills, especially written communication and or editorial skills to summarize information for an executive audience.
Typical Duties and Responsibilities:
1. Leads the completion of regular reporting activities for the Aboriginal Partnerships program including: quarterly Strategic Priorities reports, bi-monthly VP to CEO reports, semi-annual Tripartite Committee on First Nations Health reports to the Ministry, quarterly Enterprise Risk Management reports and other key reports as assigned.
2. Coordinates the development of work planning activities for the Aboriginal Partnerships Portfolio, including long-term strategic planning in collaboration with the Health System Planning team and completing quarterly work planning activities to support the Aboriginal Partnerships VP.
3. Oversees the flow of appropriate information and correspondence for the PALT, PATT, and MILT in alignment with the Nation Advocates and LOUs, and members of the Tables to and from the Health Authority, First Nations Health Authority, MNBC, the Interior Region Nation Executive (IRNE), Interior Region Technical Table (IRTT), Letters of Understanding Joint Committees, and the provincial government.
4. Works in collaboration with FNHA, MNBC and Nations to develop and update PALT, PATT, MILT and LOU meeting document templates, develop process for documentation submission to the PALT, PATT, MILT and LOU Joint Committees.
5. Engages with various contacts inside and outside the organization to help create productive, collaborative working relationships with PALT, PATT and MILT to enhance the reputation of the organization (e.g., representatives and others within IH, other Health Authorities, FNHA, MNBC, Aboriginal communities and organizations in the Interior region, and academic institutions).
6. Works with the Executive Assistant, Aboriginal Partnerships to organize all aspects of PALT and MILT meetings to ensure logistics and proceedings are handled efficiently and effectively (whether in-person or virtual). Ensures the appropriate flow of information to PALT and MILT, and the dissemination of results from PALT and MILT to the appropriate persons or organization for consideration and implementation.
7. Assists the PALT, PATT and MILT co-chairs in developing agendas for meetings, tracking the completion of action items, and leading the coordination of work plans for these key IH-Nation leadership committees.
8. Works with IH, FNHA, MNBC and Aboriginal partners to review, revise, and update Terms of Reference for the PALT, PATT, MILT and LOUs and ensure alignment to IRNE and IRTT Terms of Reference for seamless governance structure.
9. Assists in identifying PALT, PATT, MILT and LOU members to provide content knowledge, leadership, and decision-making around strategic priorities of the Tables (i.e. Network Director, MHSU for Mental Health & Wellness priority) to be presented to the co-chairs of each Table for review and approval.
10. Oversees and monitors the PALT, PATT and MILT Work Plans and/or subsequent Action Plans and the associated Working Groups in place to action key tactics, including facilitation of sub committees. Provides updates on progress regularly to the Tables and to co-chairs of the Tables.
11. Leads the coordination of PALT, PATT and MILT documents and correspondence and, in coordination with IH Aboriginal Partnerships, FNHA and MNBC, monitors these documents for quality and accuracy.
12. Prepares regular updates to IH Aboriginal Partnerships Leadership Team, Senior Executive Team and the Board on the implementation of initiatives of PALT, PATT, MILT and LOUs. Prepares reports, briefings, and presentations, researching elements as required.
*This is a term specific full time position that is expected to go until March 31, 2024.
Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Aboriginal (First Nations, Métis, or Inuit).
Education, Training, and Experience
• A two-year post-secondary diploma or certificate in a healthcare or administration related field.
• Five to seven years of recent experience, including experience supporting a Senior Executive Committee and/or Board of Directors.
• Or an equivalent combination of education, training and experience.
Skills and Abilities
• Knowledge and understanding of the complexity of the healthcare system and of the operations of the Health Authority and related ministry departments.
• An understanding of First Nation and Métis Nation engagement and governance structures in the Interior region, the roles and responsibilities of PALT, PATT, MILT and the linkages to the eight IH-Nation LOUs.
• Demonstrated interest in Aboriginal health and wellness.
• Demonstrated ability to build and maintain relations with Aboriginal leadership and partners, senior executives, and Aboriginal communities.
• Possess a high degree of professionalism and the ability to maintain confidentiality.
• Ability to accept and assume responsibility, work without direction, meet deadlines, problem-solve, make well-informed decisions, use initiative and judgment to develop courses of action that are results-oriented, and anticipate and respond to changing priorities.
• Possess excellent interpersonal skills and the ability to communicate clearly and effectively verbally, in writing, and as a facilitator.
• Ability to perform as an integral part of a senior team, interacting effectively with others both internal and external to the organization including the public, elected officials, and senior staff from all levels of government.
• Ability to critically analyze and synthesize data.
• Ability to record and compose minutes accurately and effectively.
• Fluent in the use of meeting technologies including voice, video and web conferencing, and audio visual systems.
• Possess excellent keyboarding/word processing and computer application skills (including Word, Excel, PowerPoint, Outlook, and other programs) required to fulfill responsibilities. Productively use technology where appropriate and conduct information searches.
Starting salary is approximately from $56,606 to $81,371 and will be based on education, training and experience
This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.
Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with internal career exploration, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisor. We invite applicants to self-identify as First nations, Métis, or Inuit within cover letters and/or resumes.