Administrative Assistant (WORKSITE LOCATION IS FLEXIBLE)

Position Summary

Interior Health is hiring a permanent full time Administrative Assistant to join our Nursing Administration team with Long Term Care.

The location for this position is flexible within the Interior Health region.

We are seeking an experienced, reliable and confident Administrative Professional with excellent communication skills who enjoy working independently and as a team. You will perform within an innovative culture that’s focused on transformational change in the health care system.
If this sounds like a great fit for you, apply today!

The Administrative Assistant works in a team environment to provide confidential administrative support functions to Director. The Administrative Assistant serves as a vital linkage and communication source to keep the department informed and aligned to the operational and program priorities. Responsibilities include coordinating and organizing workflow, determining priorities, and composing confidential correspondence for signature. The Administrative Assistant designs and creates correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintains the integrity and confidentiality of all information which flows through, and is processed for, management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supports the Health Service Administrator in setting the positive, collaborative, efficient tone for the department/program.

SOME TYPICAL DUTIES AND RESPONSIBILITIES INCLUDE:

1. Develops a process with the Director to prioritize and streamline information and projects that involve a variety of internal and external stakeholders.
2. Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
3. Initiates follow-up processes with staff and others; resolves day-to-day problems as required, evaluates operating procedures, and advises management as necessary; drafts correspondence/ reports as requested; prepares spreadsheets, graphs, flow charts, and statistics as required.
4. Assists in the management of grants and/or contracts through reviews for accuracy, ensuring payments are consistent with contract terms, tracking and reviewing the financial status of contracts to termination date, and identifying and reporting occurrences of over- and underfunding.
5. Coordinates meeting schedules and calendars for the Director by prioritizing and arranging appointments and canceling and/or rescheduling meetings as required, ensuring that schedules are manageable.
6. Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
7. Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.
8. Performs other related duties as assigned.

Some of the Benefits of Joining Interior Health:

An attractive remuneration package and excellent career prospects awaits the right candidate. In addition to a competitive wage, we offer Medical, Dental and Extended Health coverage and paid annual vacation starting at 4 weeks (20 days) up to a maximum of 7 weeks (35 days). We also offer an attractive defined employee pension plan, disability and life insurance, and options for maternity &/or paternity leave top-up.

Interior Health offers work-life balance with competitive wages, excellent employee benefits, professional development and educational leave in a larger-than-life landscape and four seasons playground. Make Interior Health your next best career destination!

If this sounds like a perfect opportunity for you, apply today!

Qualifications

Education, Training, and Experience:

• Graduation from a recognized secretarial program.
• Five years of recent, related experience including experience working with various computer software programs.
• OR an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and the ability to perform web based searches.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

Comments

Starting salary is approximately from $42,300 to $47,600 and will be based on education, training and experience.

This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.

Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with internal career exploration, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisor. We invite applicants to self-identify as First nations, Métis, or Inuit within cover letters and/or resumes.

Competition #:

01751648

Employee Type:

PERMANENT FULL TIME

Bargaining Unit:

NON-CONTRACT

Facility:

Flexible

Location:

Flexible

Department:

IH NURSING ADMIN LTC

Reports To:

DIRECTOR, LONG TERM CARE SERVICES

Close Date:

OPEN UNTIL FILLED

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