Leasing and Planning Coordinator (WORKSITE LOCATION IS FLEXIBLE)

Position Summary

In accordance with the established vision and values of the organization, the Leasing and Planning Coordinator will collaborate with a wide variety of internal and external stakeholders in order to successfully complete projects in leased space, ensure efficient space utilization and support leased space planning and the delivery of projects throughout the Interior Health region. The Leasing and Planning Coordinator will operate in a dynamic environment and support multiple projects and initiatives concurrently; ensuring competing needs are prioritized to meet milestones and stakeholder expectations.

The Leasing and Planning Coordinator will take the lead on consultation with program managers and directors to assist in the planning process for leased facilities, and will provide expertise in space utilization as well as the unique design elements of function and flow of a wide variety of Community Health Care services. The Leasing and Planning Coordinator will also be well versed in Health Care Planning standards inclusive of Infection Control standards for all required Leasehold Improvements.

The Leasing and Planning Coordinator will provide project coordination services from the inception of the project with user group meetings through to the completion of the required Leasehold Improvements and the commissioning of the leased facility.

TYPICAL DUTIES AND RESPONSIBILITIES:

1. As a key member of the Leasing Department, liaises and consults with internal stakeholders to identify potential locations that are suitable for the required health care services.
2. Collaborates with internal stakeholders to understand the functional requirements of the applicable health care services in order to determine the suitability of potential locations.
3. Applies space planning utilization analysis to determine if potential leased locations will meet the needs of the required services.
4. Coordinates for and manages any required consultants such as hazardous material consultants, commercial building inspectors, applicable engineers, and design consultants to ensure leased facilities will be fit for use.
5. Engages directly with Commercial Landlords and/or Agents to identify potential locations for lease and to foster key contacts and relationships within a given community to assist in future space needs.
6. Provides insight to the Director, Commercial Services of any facility deficiencies that will need to be addressed in any negotiation with the Landlord or areas that need to be addressed within the Lease Agreement.
7. Facilitates user group planning sessions related to the identification of potential leased facilities, assessment of the sites suitability within the community, coordinating the planning for the required Leasehold Improvements.
8. Provides project management and oversight of leased space projects from initial user group meetings, through to site identification, addressing site-building deficiencies with Landlords, and support to the completion of the lease agreement.
9. Actively participates in the management of the required Leasehold Improvements and will assist the applicable program in the commissioning of the leased space.
10. Maintains accountability for the annual Leasehold Improvements budget.

Some of the Benefits of Joining Interior Health:

An attractive remuneration package in keeping with your qualifications and experience and excellent career prospects awaits the right candidate. In addition to a competitive wage, we offer a total compensation package! We have one of the best benefit package and pension plans in Canada. In addition to Medical, Dental and Extended Health coverage, we offer paid annual vacation starting at 4 weeks (20 days) up to a maximum of 7 weeks (35 days). We also offer an attractive (defined benefit) employee pension plan, disability and life insurance, and options for maternity &/or paternity leave top-up.

If this sounds like a perfect opportunity for you, apply today!

Qualifications

Education, Training, and Experience:

• Graduation from a recognized post secondary institution in the areas of Architectural Technologist, Interior Design, Environmental Design, Engineering or similar program as well as a credentialed Project Manager or has a certificate in Project Management.
• Minimum of Five (5) years of related work experience.
• Or an equivalent combination of relevant education and experience.

Skills and Abilities:

• Demonstrated leadership ability and highly developed interpersonal and communication skills.
• Demonstrated commitment to client focused services and teamwork with direct experience working collaboratively and effectively with various operational program leads.
• Ability to integrate administrative, commercial services and operational aspects of the department in an effective and efficient manner in order to keep project timelines as required.
• Ability to develop space planning benchmarks and standards to apply a consistent approach in determining appropriate space utilization, costing and fit-and-finish.
• Ability to orchestrate several projects and be able to triage the needs of each project as warranted.
• Knowledge of Schematic Design, CAD Drawings and general Construction Drawings.
• General understanding of the Commercial Real Estate Market.
• Knowledge of the general Terms and Conditions of a Commercial Lease.
• Knowledge of Health Care Standards and how they impact Tenant Improvements.
• General understanding of construction project management.
• General understanding of construction contracts and payment structures.
• Able to identify potential deficiencies within a facility that is being considered for lease.
• Valid driver’s license and use of a personal vehicle to facilitate travel within a multi-site organization.
• Physical ability to perform the duties of the position.

**Please Note**

We invite applicants to self-identify as First Nation, Métis or Inuit within cover letters and/or resumes. Interior Health now offers assistance from two Aboriginal Employment Advisors. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with the application process, job readiness, interview readiness or tips for resume and cover letter writing, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisors.

Comments

** The worksite location for this position is flexible within British Columbia **

This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.

Interior Health now offers assistance from an Aboriginal Employment Advisor. If you self-identify as Aboriginal (First Nations, Métis or Inuit) and if you would like assistance with internal career exploration, send your question via email to AboriginalEmployment@interiorhealth.ca to be redirected to the Employment Advisor. We invite applicants to self-identify as First nations, Métis, or Inuit within cover letters and/or resumes.

Competition #:

01718016

Employee Type:

PERMANENT FULL TIME

Bargaining Unit:

NON-CONTRACT

Facility:

Flexible

Location:

Flexible

Department:

IH PROPERTY MANAGEMENT

Reports To:

DIRECTOR, COMMERCIAL SERVICES

Close Date:

OPEN UNTIL FILLED

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